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Office Administrator/Receptionist

Administration Jobs - Jobsearch.ie
  • Company: Galway Car Company
  • Location: Galway
  • Status: Contract
  • Post date: 19-12-2019 (69 days ago)
  • Ref number: Job#146612
  • Salary: Negotiable

Job description

We are a locally owned Galway company that prides itself on customer service. The company specialises in car sales, importing and sourcing vehicles tailored to each individual customer.
The ideal candidate will have great communication skills, will be highly organised, along with a very good working knowledge of Microsoft Office and excellent knowledge of word/excel. A background in a similar work environment would be an advantage. You must have a full driving clean licence as driving is part of this role. The candidate will be APA/QFA qualified or working towards this qualification. Good interpersonal skills & ability to communicate clearly with
all functions within the company are a further requirement.


Key areas of responsibility will include:
•Providing administrative support, including running the company email inbox, responding to all queries
•Booking and organising appointments/Assist with registering of cars (with VRT)
•Invoicing customers
•Answering incoming telephone calls in a friendly, polite and helpful manner
•Accurately record customer orders and stocking lists
•Organising domestic and global travel, creating expense reports
•Effectively organising tasks including logistics
•Implementing new and more efficient processes, for example improving the current electronic filing system
•Following up on outstanding invoices
•Assist in the administration of purchase ledger function & monthly reconciliation, cash flow, accounts payable,
accounts receivable etc.
•Weekly / monthly administration & reporting
•Assist with sales administration
•Support and admin to the Sales Team
•Filling and general office duties
•Ensure compliance with relevant company business controls

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